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Ultrasound Cabinets: Compliance Guidelines

TJCIn recent years, proper storage of ultrasound probes has fallen under the increased scrutiny of compliance surveyors.  The Joint Commission (TJC) solidified safe storage practices in 2013 when they issued the following recommendation on semi-critical devices, under which ultrasound probes are classified:

“Store the device in a manner that will protect from damage or contamination and that is consistent with national guidelines and manufacturers’ recommendations such as hanging vertically in a cabinet and storing in a clean environment.”

https://www.jointcommission.org/standards_information/jcfaqdetails.aspx?StandardsFAQId=753&StandardsFAQChapterId=6&ProgramId=0&ChapterId=0&IsFeatured=False&IsNew=False&Keyword=&print=y

 

Probe Storage Time

ultrasound-storageHow long can you store a disinfected probe before you need to reprocess it again?

Currently, there aren’t any recommendations or standards regarding the ‘hang time’ of a disinfected probe. If probes are turned around frequently in a high-volume facility, then storage time may not be an issue.

One could point to the best practices of scope storage as a frame of reference. Safe storage of endoscopes has been monitored closely for a while. Like ultrasound probes, endoscopes are classified as semi-critical devices which require high-level disinfection.

Organizations such as AORN (Association of periOperative Registered Nurses) and SGNA (Society of Gastroenterology Nurses and Associates) previously issued storage interval times recommendations.  For example, AORN previously advised that endoscopes should be high-level disinfected if not used for more than five days, while SGNA recommended seven days.

Given the reprocessing complexities specific to a facility, both organizations updated their scope storage recommendations as follows:

“A multidisciplinary team should establish a facility policy that specifies the maximum storage time that processed flexible endoscopes will be considered safe to use before reprocessing is required.”

https://www.aorn.org/websitedata/cearticle/pdf_file/CEA16532-0001.pdf

BEST PRACTICE:
While there may not be a specific recommendation on storage time for ultrasound probes, the best practice is to develop an internal policy. Such a policy provides consistency in your infection control processes and is something tangible you can point to if asked by a surveyor.


Plastic Covers

Plastic covers for ultrasound probe storage can be problematic for two key reasons:

  1. If the probe is not completely dry, it creates an environment conducive for microbial growth.
  2. The aforementioned TJC standard states: “Store the device in a manner that will protect from damage or contamination…” Plastic covers do not protect the probes from damage such as bumps, cable tangles, falls, etc. The distal tip of a probe is very fragile!

GE also states: “Do not use cloth or plastic bags to transport transducers. This will result in damage to the transducer.”

http://www3.gehealthcare.com/en/products/categories/ultrasound/ultrasound_probes#tabs/tabA2EE1D33FFC94B9DAAF208A2EEA73692


Probe Manufacturers

Probe manufacturers have issued recommendations on probe storage for some time now.  The following are some best storage practices according to Philips:

  • Avoid storing transducers in areas of temperature extremes or in direct sunlight.
  • Store transducers separately from other instruments to avoid inadvertent transducer damage.
  • Before storing transducers, make sure they are thoroughly dry.
  • For TEE transducers, be sure the distal tip is straight and protected before storing the transducer
  • Never store a TEE transducer in the carrying case, except to transport it.*

https://www.usa.philips.com/b-dam/b2bhc/master/whitepapers/Transducer%20Care%20Cleaning/Care%20and%20Cleaning%20Manuals/453561820502a.pdf

BEST PRACTICE
*Never use the original transducer carrying case to transport or store an undisinfected probe.  The foam packaging could become contaminated and the case might be accidentally re-used with a disinfected probe.


Storage Air Cabinet Flow

CAB-VR-resized-600The constant flow of filtered air in a cabinet aids in the drying process and creates positive pressure inside the cabinet, helping to prevent aerobic bacteria from re-contaminating probes.

CIVCO’s storage cabinet includes a quiet, energy-efficient fan which draws air though a HEPA filter, trapping particles as small as 0.3 microns. As a frame of reference, a human hair is 100 microns.

https://www.cdc.gov/MMWR/preview/mmwrhtml/rr5210a1.htm

HEPA filters – Not all filters are created equally.
HEPA is an acronym for “High Efficiency Particulate Air” or “High Efficiency Particulate Arrestance.” A HEPA filter is a high quality micro-filter. Note that a filter described as ‘HEPA media’ is not the same high quality as a ‘true HEPA’ filter.

Also, when looking at the cabinet’s filters, take note of how often you need to change the filter and whether tools are required for the change. Given the height of the cabinet, it may be cumbersome to change out the filters depending on the cabinet’s design.


Probe Design & Infection Control

The design of an ultrasound probe is such that only the transducer is high-level disinfected. The electrical connector holder is not watertight and depending on the manufacturer and age of the probe, the strain relief (directly above the probe’s handle) may also not be watertight.  This design presents a storage challenge when trying to keep the disinfected probe separate from the cables and electrical connector, which are only low-level disinfected.

This design issue can be particularly challenging with transesophagael (TEE probes) that have long insertion tubes similar to endoscopes.  Unlike probes, however, endoscopes undergo a full high-level disinfection.

BEST PRACTICE
Given the said challenge presented by an ultrasound probe’s design, it’s critical that the disinfected probe does not come in contact with the probe cable or electrical holder during storage. Look for cabinets that offer specialty dividers which ensure that cables and holders do not touch the disinfected probe.

 

Learn more about probe storage guidelines on our Guidelines Blog